HubSpot Administrator / Operations Systems Specialist
Full-Time Remote
US Timezone- CST
$2,000-2,500/mo net pay

Role Overview

We’re looking for a skilled HubSpot Administrator to take ownership of our CRM and help unburden the team from day-to-day operational work. This role will focus on refining workflows, improving reporting, and ensuring HubSpot is optimized to support the business as it scales.

Over time, this role will expand to include learning and supporting other operational systems (such as Rippling, call software, and related IT tools), providing leverage across our broader ops stack. While this may not be a full-time role long-term, we’re looking for someone who can start ASAP and grow with us as needs evolve.

Key Responsibilities:

HubSpot Administration (Primary)

• Own day-to-day HubSpot administration and maintenance
• Build, refine, and optimize workflows, automations, and pipelines
• Create and maintain reports and dashboards for leadership visibility
• Ensure data integrity, cleanliness, and system best practices
• Troubleshoot issues and recommend process improvements

Operational Systems Support (Secondary)

• Learn and support Rippling (HRIS/payroll), call software, and other internal tools
• Assist with system integrations and basic automation across platforms
• Act as a go-to operational support partner for internal teams

Process & Optimization

• Identify inefficiencies and recommend scalable system improvements
• Document workflows, processes, and system usage as needed
• Proactively suggest enhancements that reduce manual work and increase leverage

Qualifications:

• Proven experience as a HubSpot Admin or CRM Operations Specialist
• Strong understanding of workflows, automations, and reporting within HubSpot
• Comfortable learning new tools and systems quickly (HRIS, call software, ops tools)
• Detail-oriented with a systems and process mindset
• Able to work independently and manage priorities with minimal oversight
• Bonus: Experience with integrations, Zapier/Make, or RevOps environments